9th May 2025
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Abergavenny Town Council on Wednesday 14th May 2025, 7pm in the Community Room, Town Hall, Abergavenny, or via MS Teams by requesting the link from the Principal Officer.
Signed
Sandra Rosser
Principal Officer
The public and press are welcome to attend the meeting. A public session of up to 15 minutes is held at the start of the meeting during which the public can address the Council.
For more information on attending Council meetings, please contact the Town Clerk
ANNUAL MEETING AGENDA
1. To receive and approve apologies for absence.
2. To receive declarations of interest for items on the agenda
3. To elect a Mayor for 2025-26 municipal year as directed in statute, Local Government Act 1972 ss 15(2) and 34(2). Nominations to follow.
Retiring Mayor says “Councillor xxx, by the majority vote of the Council, you have been elected to the office of Town Mayor for the year 2025/26.”
4. To Receive the Newly Elected Town Mayor’s Declaration of Acceptance of Office
Principal Officer says – “Mr/Madam Mayor please read and sign the declaration of acceptance of office”
NOTE: The newly elected Mayor will preside over the remainder of the meeting.
5. To elect a Deputy Mayor for 2025-26. Nominations to follow.
The newly elected Mayor says – “Councillor xxx, by the majority vote of the Council you have been elected to the office of Deputy Mayor for the year 2025/26”.
6. To receive the Deputy Town Mayor’s Declaration of Acceptance of Office
Principal Officer says – “Mr/Madam Deputy Mayor please read and sign the declaration of acceptance of office”.
7. To agree Chairs & Vice Chairs of Committees for 2025-26 currently:
- Policy & Resources Committee: Chair: Cllr Phil Bowyer; Vice Chair: Cllr Maurice Barnes
- People & Communities Committee: Cllr Gethin Jones: Chair; Vice Chair Cllr Gareth Wilde
- Environment Committee: Cllr Anne Wilde: Chair; Vice Chair: Cllr Chris Holland
8. To confirm membership of all Committees.
9. To nominate Councillors for Representation on External Bodies 2025-26
10. To receive and approve the Asset Register 2025-26
11. To receive and approve the Risk Register 2025-26
12. To receive and approve the Standing Orders 2025-26
13. To receive and approve the Financial Regulations 2025-26
14. To readopt the following policies:
- SOCIAL MEDIA POLICY (date due for review May 2025)
- EQUALITY & DIVERSITY POLICY (date due for review Sept 2025)
- GRIEVANCE POLICY & PROCEDURE (date due for review Sept 2025)
- SICKNESS ABSENCE POLICY & PROCEDURE (due for review Oct 2025)
- STAFF PERFORMANCE APPRAISAL POLICY (due for review Oct 2025)
- TRAINING AND DEVELOPMENT POLICY (due for review Oct 2025)
- MEMBER/OFFICER POLICY & PROTOCOL (due for review May 2025)
15. To receive and reapprove the Scheme of Delegation
16. To receive and note the attendance record for 2024-25
17. To review training undertaken by Councillors during 2024-25