6th September 2023

Dear Councillor,

You are hereby summoned to attend the Policy & Resources Committee Meeting on Wednesday 13th September 2023 directly after Full Council at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.


Sandra Rosser

Town Clerk

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.


PR99/23: To receive and approve apologies for absence.

PR100/23: To receive declarations of interest for items on the agenda.

PR101/23: To approve the minutes from 12th July 2023.

PR102/23: To receive a presentation and draft Cooperation Agreement request from Mike Skilton, Black Mountain Jazz Festival.  

PR103/23: To receive and note the Town Clerk’s update.

PR104/23: To receive a report on revision of Job Descriptions and pay scales for all Abergavenny Town Council staff and consider recommendations

PR105/23: Finance:

(a) to receive Month 4 reconciliation report

(b) Month 4 cashbook report

(c) Month 4 bank statements

(d) Quarter 1 VAT return

(e) to receive ATC’s Audit Solutions Ltd response

PR106/23: To receive updates from Councillors on the ATC Action Plan.

PR107/23: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

PR108/23: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR109/23 To consider the following planning applications:

DM/2023/01115 Section 106 Relaxation.  Modification of section 106 obligation for planning consent DC/2013/00304. Riverside Court, 35 Swan Meadow, Monmouth Road, Abergavenny, Monmouthshire, NP7 5HF.  https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RZ2HCOKY02900  

DM/2023/01056 LBC – The proposal is to construct a new roof over the existing roof within the circular chimney towards the lefthand side of the building. This will provide a fall to an enlarged outlet to prevent water pooling on the roof covering

and causing dampness within the building. Currently the access to the chimney is small and present numerous health and safety risks. We propose to lower the

existing ceiling and constructing a ceiling with joists to provide a safe and secure walking surface to the access door and additionally enlarge the access door to the chimney for maintenance purposes. Parc Pen Y Fal / Sarno Square, Sarno Square, Abergavenny, Monmouthshire.  https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RYEBPAKYILN00  

DM/2023/01095 Advertisement Consent. 1 x sign 1 – 600 x 800mm mounted on a new signage pole. 3 x sign 2 – 600 x 800mm wall mounted. 1 x sign 2 – 600x800mm on a camera column. Car Park, St John’s Street, Abergavenny.  https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RYTANUKYIPD00  

DM/2023/01160 Free standing conservatory room. 23 Hillcrest Road, Abergavenny, Monmouthshire, NP7 6BH. https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RZJ488KY00U00  

DM/2023/01170 Rear extension and all associated works. 100 Park Crescent, Abergavenny, Monmouthshire, NP7 5TN.  https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RZOP5TKYIX600

       PR110/23: To consider items for the next meeting on 11th October 2023.