Minutes of the Events Committee held on Wednesday 25th April 2018, Mayor’s Parlour, Town Hall, Abergavenny

Present:         Cllr T Konieczny (Chair)

                        Cllr P Simcock

                        Cllr M Hickman

                        Ron Olliver, Royal British Legion (for part of the meeting)

Carole Lawrie Royal British Legion Womens Branch (for part of the meeting)

In attendance J Lee (Town Clerk)

Apologies were received from Cllrs T Davies, D Simcock  
Declarations of Interest  
No declarations of interest  
Minutes of the Last Meeting  
Accuracy agreed
Matters arising not on the agenda  
End of WWI Events  

Poppy yarnbombing meeting took place on 4th June with a number of craft groups coming on board. A number of actions will be taken forward as a result of that meeting. A follow up meeting will take place on Monday 9th July.  

WWI Play – Still awaiting confirmation from MCC as to whether they would waive the costs of hire of the Borough Theatre and Corn Exchange. It is important that a decision is made very shortly as there needs to be sufficient rehearsal time. The Borough Theatre is available first two weeks of October or 12/13/14 November. Given the delays in arranging funding it was considered that the November dates would be more suitable.  

There is an opportunity to apply for funding for silhouettes from There But Not There but a requirement of the funding is that a self-funded event is arranged. The Town Clerk is in discussions with the ATC Squadron & Rev Mark Soady.  
    TK/JL         JL               JL
Battle’s Over – Lighting a Beacon 11th November  

The Town Council has signed up to lighting of a beacon on the Blorenge at 7pm on 11th November. Councillors felt that asking dignitaries to walk on the Blorenge in November would not be appropriate therefore a short service in view of the Blorenge on St John’s Square to be considered. ATC to be approached regarding lighting of the Beacon  
Arrangements for Christmas Light Switch-On  

Town centre businesses should be more involved with the Christmas light switch-on. Having a later switch on and a Christmas market were suggestions to discuss with the traders. Also a suggestion of projecting images on the Angel Hotel and Choirs.  

There was a note of caution that Matt Lane and Mr & Mrs Sharland may not be able to help out if it was a later time.
    TK & JL to meet with Y Fenni Business Community        
Events for 2019  

Consideration needs to be given to the calendar of events in 2019 particularly events that require detailed organisation.  

Beaupreau delegation is visiting Abergavenny Easter 2019  
Any Other Business   No AOB. 

The meeting closed at 7.15pm