Minutes of the Events Committee held on Tuesday 30th October 6.00pm, Mayor’s Parlour, Town Hall, Abergavenny


                        Cllr P Simcock Chair                      

                        Cllr D Simcock

                     Cllr M Hickman

In attendance J Postoyalko (Admin Asst)

Apologies were received from Cllr T Konieczny  
Declarations of Interest     
Review of minutes of the Last Meeting     
Matters arising not on the Agenda  
The Last Post Community Play Auditions start Sat 8th September and a number of actors from the original cast are interested in being involved again. Age limit 8+Stuart has been advertising online and by direct emailExpected duration of the performance is estimated to be 2 hours plus intervalRBL invited to help with stewarding on performance nightsSam to book the window display area on Red Square for first 2 weeks of Sept to advertise the playRon Olliver to send details of the play to RBL County Secretary for circulationTony to contact Aber Local History Society regarding an exhibition and researching letters for use in the playDavid to contact the Royal Welsh Regimental Band regarding a small ensemble to play &/or to provide a buglerTony to contact the Borough Band regarding a small ensemble to play Jane to prepare a press releaseJane to follow involvement of ATC bandCosts and ticket prices to be revisited once the outcome of the Armed Forces Covenant grant application is knownPosters/flyers – Stuart to arrange with original designer  
5. 2019/20 Events Budget  
Abergavenny Youth Eisteddfod – Agreed that projected 2019/20 budget is £1700 Summer Events – Agreed that projected 2019/20 budget is £1500 It was discussed that the Summer Events could be extended, e.g. over a period of six months. Christmas Switch on Event – All cost of Christmas lights to be included in Projects. WWI – N/A Votes for Women – N/A Other Events – To have a contingency budget of £1500  

M.H. proposed that these three events, Cycling Festival, Jazz Festival and the Food Festival are taken from the Grant budget and put into the Event budget, D.S. seconded this.  

Those present suggest that the total amount to be built int the Event budget is to be determined by the Finance Committee.
Christmas Light Switch-On Update       
No feedback available  
Timetable of Events for 2019/20  
The timetable is under construction and will include the customary items. Any new ideas will be gratefully received prior to the next Events Committee.  
Any Other Business  

The meeting closed at 7.00 p.m.

Next meeting 29th January 2019 6 p.m. in the Mayor’s Parlour