Policy and Resources Committee Meeting 21st May 2025

SIGNED MINUTES

16^th May 2025

Dear Councillor,

You are summoned to the Policy & Resources Committee Meeting on Wednesday 21^st May 2025 at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.

Signed

Sandra Rosser – Principal Officer / RFO

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.

AGENDA

PR52/25: To receive and approve apologies for absence.

PR53/25: To receive declarations of interest for items on the agenda.

PR54/25: To approve the minutes from 9^th April 2025.

PR55/25:  Finance:

(a) To receive Month 1 Reconciliation Report 2 3 4

(b) To receive Month 1 Cashbook report 2

(c) To receive Month 1 Bank statements

(d) To receive grant applications from:

(i)   Abergavenny Pride

(ii)  Save the River Usk

(iii)  The Gathering

PR56/25 To receive the draft Service Level Agreement from MonLife Play and Youth Team referred from People and Communities Committee. 2 3

PR57/25: To receive the draft Safeguarding Policy

PR58/25: To receive a report from the Principal Officer.

PR59/25: To receive a report on Recruitment. 2

PR60/25: To receive a report from Cllr Burch on the conversion project for the phone box on Chapel Road.

PR61/25: To receive a report from Cllr Wright on Tudor Street and The Gathering.

PR62/25: To receive an update from the Placemaking steering committee.

PR63/25: To receive updates from Councillors on the Strategy and Action Plan.

PR64/25: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

• Borough Theatre MCC / ATC Collaboration – Cllr Groucutt and Nicholson
• Melville CftA CIC Board – Cllrs Barnes and A Wilde
• One Voice Wales: Cllrs Bowyer and G Wilde
• Abergavenny Citizens Advice Bureau – Cllrs A Wilde and Wright

PR64/25: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR65/25: To consider items for the next Policy and Resources meeting on 11^th June 2025.

• To invite speakers for discussion on the Gavenny Project.