Minutes of the Projects Committee held on Wednesday 26th June  2019 at 7pm at ACE, Hillcrest Road, Abergavenny


Chairman –    Cllr T Konieczny  

Cllr M Groucutt

Cllr P Simcock

Cllr G Jones

Cllr T Thomas

Cllr M Hickman

Cllr R Harris

Cllr M Harris

Cllr T Davies

Absent with apologies: Cllrs Tatam, Morgan, Lewis

In attendance:

J Lee (Town Clerk)


Apologies for absence were received from Cllrs S Dodd, D Simcock, Van de Vyver  
Declarations of Interest  

Cllrs Groucutt, Thomas & R Harris declared an interest in the agenda item relating to ACE as all are on the Management Board. They took no part in the decisions.  
Presentation by Dave Baxter, Borough Theatre Manager, MCC  

Dave Baxter presented the theatre refurbishment proposals with a request for Town Council support to enable improvements to be made to the toilets and foyer/bar area.  

Cllr R Harris suggested that the neighbouring Community Councils are contacted with a request for financial support    
To consider the report requesting funding towards the refurbishment of the Borough Theatre  

In light of the presentation and consideration of the report it is recommended that the Town Council provides £50,000 towards the theatre refurbishment.  
Presentation by Norma Watkins, Chair of ACE  

Councillors received a tour of the ACE building and garden and a presentation by the Chair Norma Watkins. Handouts were distributed showing the types of services offered by ACE and the number of people assisted; 684 during April & May with 95% of people visiting ACE offices requiring assistance. Approx 4000 people per annum assisted.  
To consider the draft partnership agreement with ACE  

The Town Clerk referred to minor changes proposed by ACE to the agreement.   In light of the presentation and consideration of the draft partnership agreement it is recommended that the final agreement is brought to the next Council meeting.    
To consider draft website designs  

Councillors considered four designs of the home page and agree a red template. The Town Clerk will work with the web designer to populate the website.  

Cllr Thomas sought clarification regarding the Council’s Welsh Language Policy. The Town Clerk informed Councillors that the Council does not have a Welsh Language Policy  
To consider the draft annual report  

Councillors agreed the content of the annual report subject to a few grammatical changes. It was agreed that the photos of Councillors should be included in the Annual Report.  

Meeting closed at 8.50pm


That £50,000 is provided for the Borough Theatre refurbishment work