Policy and Resources Committee Meeting – 17th January 2024

DRAFT MINUTES

12^th January 2024

Dear Councillor,

You are summoned to the Policy & Resources Committee Meeting on Wednesday 17^th January 2024 at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.

Signed

Sandra Rosser

Principal Officer / RFO

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.

AGENDA

PR01/24: To receive and approve apologies for absence.

PR02/24: To receive declarations of interest for items on the agenda.

PR03/24: To approve the minutes from 13^th December 2023.

PR04/24: To receive and approve a report on proposed award submissions for One Voice Wales National Awards Conference.

PR05/24: To receive and approve a report and tender proposal for Website and Social Media Support.

PR06/24: To receive a report on the draft budget proposals for 2024/25. (Table)

PR07/24: Finance: (a) To receive Month 9 Reconciliation Report (Bank Reconciliation, Bank Receipts and Payments, Barclaycard Reconciliation, Barclaycard Receipts and Payments)

(b) To receive Month 9 cashbook report (Receipts and Payments, Detailed Income & Expenditure)

(c) To receive Month 9 bank statements

(d)  To receive Quarter 3 vat return breakdown

(e) To receive a virement report for 2023/24

PR08/24: To receive and note the Principal Officer’s update. (News from7 Corners).

PR09/24: To receive updates from Councillors on the Strategy and Action Plan.

PR10/24: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

• Borough Theatre MCC / ATC Collaboration – Cllr Groucutt
• Melville CftA CIC Board – Cllrs Barnes and Eldridge
• One Voice Wales: Cllrs Simcock and Bowyer
• Abergavenny Citizens Advice Bureau – Cllr A Wilde and Cllr Eldridge

PR11/24: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR12/24: To consider items for the next meeting on 14^th February 2024.