Policy and Resources Committee Meeting – 13th March 2024

DRAFT MINUTES

8^th March 2024

Dear Councillor,

You are summoned to the Policy & Resources Committee Meeting on Wednesday 13^th March 2024 at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.

Signed

Sandra Rosser – Principal Officer / RFO

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.

AGENDA

PR27/24: To receive and approve apologies for absence.

PR28/24: To receive declarations of interest for items on the agenda.

PR29/24: To approve the minutes from 14^th February 2024.

PR30/24: To consider a three year Cooperation Agreement with Abergavenny Writing Festival. (Provision of entertainment and support of the arts – Local Government Act 1972, s.145)

PR31/24: To consider a three year Cooperation agreement with Melville Centre for the Arts. (Provision of entertainment and support of the arts – Local Government Act 1972, s.145) 9Updated Partnership Agreement, Melville CftA CIC update)

PR32/24: Finance: (a) To receive Month 11 Reconciliation Report (Bank Reconciliation, Bank Reconciliation Receipts and Payments, Barclaycard Receipts and Payments, Barclaycard Reconciliation Receipts and Payments, Receipts and Payments)

(b) To receive Month 11 cashbook report

(c) To receive Month 11 bank statements

(d) To receive a report on Earmarked Reserves for 2024/25. (Earmarked Reserves 2023/24)

(e) To receive an update from the Deputy Principal Officer on the changing of banks to other providers.

PR33/24: To receive and note the Principal Officer’s update.

PR34/24: To receive and approve the updated Strategy and Action Plan.

PR35/24: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

• Borough Theatre MCC / ATC Collaboration – Cllr Groucutt
• Melville CftA CIC Board – Cllrs Barnes and Eldridge
• One Voice Wales: Cllrs Simcock and Bowyer
• Abergavenny Citizens Advice Bureau – Cllr A Wilde and Cllr Eldridge

PR36/24: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR37/24: To consider items for the next meeting on 10^th April 2024.