Policy and Resources Committee Meeting – 11th October 2023

5^th October 2023

Dear Councillor,

You are summoned to the Policy & Resources Committee Meeting on Wednesday 11^th October 2023 at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.

Signed

Sandra Rosser

Principal Officer / RFO

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.

AGENDA

PR109/23: To receive and approve apologies for absence.

PR110/23: To receive declarations of interest for items on the agenda.

PR111/23: To approve the minutes from 13^th September 2023.

PR112/23: To receive a report and presentation from Peter Evans and Penny Simcock from Melville Centre for the Arts CIC.

PR113/23: Finance: (a) To receive Month 5 Reconciliation Report (Barclaycard Reconciliation, Reconciliation receipts and payments, Bank Reconciliation)

(b) To receive Month 5 cashbook report (Detailed Income & Expenditure, Receipts and Payments, Receipts and Payments)

(c) To receive Month 5 bank statements

(d) To receive Month 6 Reconciliation Report (Barclaycard Reconciliation, Reconciliation receipts and payments, Bank Reconciliation)

(e) To receive Month 6 Cashbook Report (Detailed Income & Expenditure, Receipts and Payments, Receipts and Payments)

(f) To receive Month 6 Bank Statements

(g) Quarter 2 VAT claim

(h) to receive the AGAR return from Wales Audit Office (Accounting Statement, Audit Completion Notice)

PR114/23: To consider a proposed Traffic Order affecting access to the Sugarloaf car park. https://www.monmouthshire.gov.uk/amendment-order-no-12-2023/

(AM12 Cover Letter, AO12 NOI, AO12 Statement of Reasons, AM12 BI, Sugarloaf Carpark Access Route)

PR115/23: To receive a report from Cllr Burch regarding support for Shared Prosperity Fund submission for the Llanwenarth Bund.

PR116/23: To receive a report from Cllrs Anne and Gareth Wilde on the Cost of Living Seminar hosted by Monmouthshire County Council 19^th September 2023. (Budgeting course)

PR 117/23: To receive and approve the draft Annual Report.

PR118/23: To receive and note the Principal Officer’s update.

PR 119/23: To readopt the following policies:

o          DISCIPLINARY POLICY & PROCEDURE (date due for review Sept 2023)

o          EQUALITY & DIVERSITY POLICY (date due for review Sept 2023)

o          GRIEVANCE POLICY & PROCEDURE (date due for review Sept 2023)

o          SICKNESS ABSENCE POLICY & PROCEDURE (due for review Oct 2023)

o          STAFF PERFORMANCE APPRAISAL POLICY (due for review Oct 2023)

o          TRAINING AND DEVELOPMENT POLICY (due for review Oct 2023)

PR120/23: To receive updates from Councillors on the ATC Action Plan.

PR121/23: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

• Borough Theatre MCC / ATC Collaboration – Cllrs Groucutt and Konieczny
• Melville CftA CIC Board – Cllrs Barnes and Eldridge
• One Voice Wales: Cllr D Simcock and Cllr T Konieczny
• Abergavenny Citizens Advice Bureau – Cllr M Barnes and Cllr D Simcock

PR122/23: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR123/23: To consider items for the next meeting on 8^th November 2023.