Policy and Resources Committee Meeting Agenda 10th July 2024

5^th July 2024

Dear Councillor,

You are summoned to the Policy & Resources Committee Meeting on Wednesday 10^th July 2024 at 7pm, both online and in person at the Community Room, Town Hall. A Microsoft Teams invitation can be shared for remote access.

Signed

Sandra Rosser – Principal Officer / RFO

The public are permitted to address the meeting for up to 15 minutes before the start of the meeting. Maximum 5 minutes for each speaker. No decision can be taken during this session, but the Chair may decide to refer any matters raised for further consideration. Any members of the public or press who wish to join the meeting remotely can contact the Clerk and a link will be sent to you.

AGENDA

PR72/24: To receive and approve apologies for absence.

PR73/24: To receive declarations of interest for items on the agenda.

PR74/24: To approve the minutes from 12^th June 2024.

PR75/24: Finance: (a) To receive Month 2 & 3 Reconciliation Report

(b) To receive Month 2 & 3 cashbook report

( c ) To receive Month 2 & 3 bank statements

( d ) To approve the VAT claim for Qtr1

( e ) To receive an update from the Deputy Principal Officer on the changing of banks to other providers.

(f) To receive a virement report for Qtr1

PR76/24: To receive a report on the War Memorial renovations

PR77/24: To consider a report on the renovation of the twinning monument at Gabb Square.

PR78/24: To consider a report on the 3D mapping of the Town Hall as part of improving the accessibility of the building.

PR79/24: To receive a report on the 125^th year Anniversary of the Council.

PR80/24: To receive an update on, and consider the representation for the Place Making steering committee.

PR81/24: To receive updates from Councillors on the Strategy and Action Plan.

PR82/24: To receive reports from Councillors attendance at external bodies which are relevant to this Committee:

• Borough Theatre MCC / ATC Collaboration – Cllr Groucutt and Nicholson
• Melville CftA CIC Board – Cllrs Barnes and Burch
• One Voice Wales: Cllrs Bowyer and G Wilde
• Abergavenny Citizens Advice Bureau – Cllrs A Wilde and Wright

PR83/24: To receive reports from County Councillors on matters affecting Abergavenny relevant to Policy and Resources Committee.

PR84/24: To consider the following planning applications:

DM/2024/00815 Conversion of existing ground floor communal area to a 1-bedroom flat. Llys Y Brenin, Old Hereford Road, Abergavenny, Monmouthshire.

https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=SFMSB6KYMOY00

DM/2024/00832 Reinstating traditional windows and doors whilst upgrading all glazing from single glazed units to energy-efficient double glazed units. 36 Lion Street, Abergavenny, NP7 5PE. (Ground floor: (i) reinstating traditional timber tripartite sash windows – replacing a mix of timber mock Georgian windows and metal windows

(ii) reinstating traditional timber doors – replacing timber mock Georgian doors. First floor: (i) reinstating traditional timber sash windows with margin lights – replacing a mix of plastic and timber mock Georgian windows.)  https://planningonline.monmouthshire.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=SFQW0FKYMQJ00

PR85/24: To consider items for the next meeting on 11^th September 2024.